Administrative Office Manager Brooklyn, NY (On-Site) $70,000 Position Overview We are seeking a highly organized, proactive, and personable Administrative Office Manager to become the operational heartbeat of a busy real estate brokerage office. This role is ideal for someone who thrives in a fast-paced environment, enjoys owning a space, and naturally takes initiative without needing constant direction. You will serve as the front-facing point of communication for the office while helping keep schedules, communication, listings, and day-to-day operations running smoothly. The ideal candidate is warm yet assertive, highly detail-oriented, emotionally intuitive, and capable of juggling multiple moving pieces calmly and efficiently. This is a hands-on role for someone who genuinely enjoys keeping things organized, handled, and moving forward. Requirements Previous office administration, executive assistant, or office management experience Strong multitasking and organizational abilities Ability to work independently and take ownership of responsibilities Excellent communication skills, both written and verbal Comfortable handling phone calls, WhatsApp communication, scheduling, and follow-through Highly responsive, detail-oriented, and proactive Strong emotional intelligence and professionalism Pleasant demeanor with the ability to act as a gatekeeper when needed Comfortable in a busy, fast-moving office environment Strong punctuality and reliability Comfortable learning systems and following structured processes/training Key Responsibilities Serve as the front-facing administrative point person for the office Answer and manage incoming calls, emails, WhatsApps, and general communication Manage calendars, scheduling, confirmations, and appointment coordination Coordinate property showings, open houses, and listing-related logistics Assist with weekly office operations and administrative follow-through Help ensure the office space remains organized, functional, and running smoothly Communicate updates and recap information to the internal team Act as a gatekeeper and help streamline communication for leadership Identify tasks that need attention and proactively handle them without being asked Support agents and internal staff with administrative coordination as needed Email resumes to ahuva@maiplacement.com