Executive Assistant Location: Newark, NJ (Onsite) Schedule: Full Time, Monday–Friday, 8:00 AM–5:00 PM Salary: $70,000–$100,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You’ll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You’ll Do Executive & Administrative Support • Manage and optimize the Director’s calendar, meetings, and priorities • Attend meetings, take clear notes, and track action items • Maintain follow-up lists and ensure commitments are completed on time • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director • Prepare materials and information ahead of meetings • Support departmental coordination and internal communication • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision • Anticipate needs and handle tasks before being asked • Make decisions on routine matters and escalate when appropriate • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications • Ensure timely responses and professional follow-through • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator • Strong note-taking, documentation, and organizational skills • Excellent time management and ability to juggle multiple priorities • Comfortable working independently in a fast-paced environment • Professional, discreet, and trustworthy • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office • Strong digital file organization skills • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you’re organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we’d love to hear from you. Email Resume: Sam@maiplacement.com Apply Online: https://jobs.crelate.com/portal/maiplacement/job/9hbafj36y6mqi8akr83bggm6kc Refer a friend, get up to $1000!