Position Overview We are seeking a highly organized, detail-oriented Executive Assistant to support a busy Title Executive in a fast-paced title/real estate environment. This role requires exceptional scheduling, coordination, and communication skills, along with the ability to manage confidential information and keep complex workflows moving smoothly. The ideal candidate is proactive, responsive, and thrives under pressure while maintaining accuracy and professionalism. Key Responsibilities Executive Support & Scheduling Manage a high-volume, constantly changing executive calendar Coordinate internal and external meetings, calls, and appointments Prioritize scheduling requests based on urgency and business impact Prepare daily and weekly schedule briefs Arrange travel, site visits, and closing attendance when needed Communication & Coordination Serve as primary point of contact for the executive s scheduling and availability Screen and route calls, messages, and requests Draft and send professional correspondence on behalf of the executive Coordinate with lenders, attorneys, clients, underwriters, and internal staff Follow up on outstanding items to ensure deadlines are met Operational & Administrative Support Prepare meeting materials, reports, and document packets Track tasks, commitments, and action items Maintain organized digital and physical filing systems Handle sensitive and confidential information with discretion Support project coordination across title and closing workflows Title Industry Support (Preferred) Coordinate closing schedules and logistics Assist with document tracking and status updates Liaise with title staff regarding file readiness and timing Monitor transaction timelines and flag conflicts early Qualifications 3+ years Executive Assistant or high-level administrative support experience Strong calendar and priority management skills Excellent written and verbal communication Advanced organizational ability and attention to detail Ability to manage multiple competing priorities High level of discretion and professionalism Proficiency in Microsoft Office / Google Workspace Experience with title, real estate, or legal environments preferred Core Competencies Extreme ownership and accountability Attention to detail Calm under pressure Proactive problem solving Strong follow-through Professional judgment If you d like, I can also tailor this to: ✅ A startup vs established title company ✅ Remote vs in-office ✅ Junior vs senior EA level ✅ Your specific company culture and language. Position Overview We are seeking a highly organized, detail-oriented Executive Assistant to support a busy Title Executive in a fast-paced title/real estate environment. This role requires exceptional scheduling, coordination, and communication skills, along with the ability to manage confidential information and keep complex workflows moving smoothly. The ideal candidate is proactive, responsive, and thrives under pressure while maintaining accuracy and professionalism. Key Responsibilities Executive Support & Scheduling Manage a high-volume, constantly changing executive calendar Coordinate internal and external meetings, calls, and appointments Prioritize scheduling requests based on urgency and business impact Prepare daily and weekly schedule briefs Arrange travel, site visits, and closing attendance when needed Communication & Coordination Serve as primary point of contact for the executive s scheduling and availability Screen and route calls, messages, and requests Draft and send professional correspondence on behalf of the executive Coordinate with lenders, attorneys, clients, underwriters, and internal staff Follow up on outstanding items to ensure deadlines are met Operational & Administrative Support Prepare meeting materials, reports, and document packets Track tasks, commitments, and action items Maintain organized digital and physical filing systems Handle sensitive and confidential information with discretion Support project coordination across title and closing workflows Title Industry Support (Preferred) Coordinate closing schedules and logistics Assist with document tracking and status updates Liaise with title staff regarding file readiness and timing Monitor transaction timelines and flag conflicts early Qualifications 3+ years Executive Assistant or high-level administrative support experience Strong calendar and priority management skills Excellent written and verbal communication Advanced organizational ability and attention to detail Ability to manage multiple competing priorities High level of discretion and professionalism Proficiency in Microsoft Office / Google Workspace Experience with title, real estate, or legal environments preferred Core Competencies Extreme ownership and accountability Attention to detail Calm under pressure Proactive problem solving Strong follow-through