We are seeking a reliable, detail-oriented Compliance Coordinator to oversee daily office operations and manage key administrative responsibilities, including CRM data entry, spreadsheet management, email communication, and document processing. A major part of this role includes reviewing, organizing, and preparing government rebate program filing forms, ensuring accuracy, completeness, and compliance with required guidelines. This position requires strong organizational skills, excellent attention to detail, and the ability to manage multiple administrative workflows efficiently. Responsibilities Oversee daily office operations, maintain organized workflows, and ensure smooth administrative functioning Manage calendars, scheduling, internal communication, and documentation Maintain digital and physical filing systems, forms, and office records Handle incoming calls and emails professionally Enter, update, and maintain accurate data within the company CRM Perform data cleanup, auditing, and verification to ensure complete and consistent records Generate CRM-based reports as needed Build, update, and maintain spreadsheets used for reporting, tracking, and data analysis Use formulas, filters, sorting, and data validation tools to manage data accurately Prepare weekly and monthly reports for management Review customer and project documents to ensure completeness before filing Verify accuracy of forms required for government rebate or incentive programs Track filing statuses, deadlines, missing information, and follow-ups Work with internal teams to correct or complete documentation Ensure all submissions meet program requirements and compliance standards Support leadership with document preparation, project coordination, and administrative tasks Assist with onboarding paperwork, file updates, and internal communication Maintain confidentiality and handle sensitive information appropriately Qualifications 2 plus years of office administrative experience Experience with CRM data entry and data accuracy High proficiency in Microsoft Excel or Google Sheets Strong email and written communication skills Highly detail-oriented and thorough in reviewing forms and documents Comfort working with structured documents, forms, and compliance-related tasks Strong organizational and multitasking abilities Ability to work independently and meet deadlines consistently Key Skills CRM systems (any platform acceptable) Excel: formulas, sorting, filtering, data cleanup Google Sheets and Google Workspace Document review and accuracy checking Administrative organization Government or program paperwork experience (a plus) Strong attention to detail and follow-through Location: Brooklyn NY Salary: $100K